One of the capital issues that must be taken into account in order to work in an organized way in the company is privacy. With the cloud storage systems Which files should we keep and which should we not? What access should employees have to the file storage system? How should we handle passwords on our server?
To answer these questions, we would like to tell you about the aspects that should be taken into account when it comes to saving company files in the cloud. Although the programs in the cloud have powerful security systems that make it very difficult or impossible for data to be lost or for our privacy to be harmed, it is essential that we prevent our information from falling into the wrong hands through carelessness.
Saving company files in the cloud
There is information, such as the backups It is not necessary that they are stored in a storage system to the use. It is better that they are hosted on one or more servers synchronized with a program that makes automatic backups, in charge of the IT and the manager of the company. In the event of an incident, we ensure that they are only used in an authorized manner.
On the other hand, there are other types of jobs that are commonly used, since. require collaborative work. Employees should have access to a storage platform where they can freely modify, upload and download files. For this, access and privacy must be taken into account. Most storage systems allow us to set permissions for each user.
It is important that third-party files that we host in the cloud. are replicated and encrypted so that even if our privacy is damaged, those who have gained access cannot easily decrypt the third-party files they have found, which could be detrimental to our customers or suppliers.
We must keep in mind that our company is committed to. protect data privacy that it receives from third parties and that implies responsibilities that not only have to be fulfilled in words, but in fact. Take a look at the obligations of the GDPR that your online store must comply with.
If you want to properly manage a file storage system determines: what files will be stored, in what format, who will have access to them and also for how long they will be there. Because it should also be taken into account that these services are usually paid and have a storage space limit.