Tips to avoid losing your company’s data
Sometimes we may think that our computers are invulnerable and that at no time we can lose the data.How to avoid losing your company’s data due to an IT problem? The truth is that the user is often the most vulnerable part of the process, so it is not uncommon for many small and medium-sized companies to end up having problems with protecting the integrity of their data.
Whether you have your company’s data stored on one computer or on several computers is not the determining factor. What is important is that your data is sufficiently secure so that, even if an eventuality such as a fire or flood should occur, your company’s information is never lost.
The keys to not losing your company’s data.
One of the biggest mistakes companies make is having their business information in disarray. One thing is to take care of our database and inventoryIt is quite another that documents such as contracts, invoices, delivery notes, etc. are ordered and protected.
Let’s take a look at some tips that can help you avoid information loss in your company.
1. Create external backup copies
It seems logical, but many companies do not apply it. It is necessary to create backup copies external to the hard disk and hardware we are using. But these external copies should not only be external to our own computers, but to other devices in the company’s premises.
Simply because a USB stick or external hard drive can be damaged, stolen, lost, or rendered unusable after a fire. Your backups should not be in the same place where you usually are.
2. Create a culture of security
As we said before, the user is sometimes the most vulnerable element in the chain. Simply because we make mistakes that are specially designed to make us fall for them. We are sent an e-mail with an important message from the Treasury or the Social Security, but then it turns out that it is not from these institutions, but from someone who wants us to give them our data.
Having a security culture in the company will help us to be cautious and not take lightly such important issues as user behavior.
3. Work if you can in the cloud
Only large companies with a large infrastructure, which can have their own hardware and their own security measures, can afford not to use the cloud for everything. Just think, there are many large companies that are not interested in storing sensitive information and data in the cloud.
But small and medium-sized companies that are not investing anything in the security of their own equipment and servers should be using it more. Distrusting the cloud right now is far more irrational than having our data stored in it.
4. Maintain your computers
The data that is stored on our own computers is located in physical, not virtual, locations. If our hard drives crash for any reason, the information located inside them can be damaged or become unsalvageable. In this sense, it seems logical that in order to protect your company’s data, you also have to protect the hardware.
We don’t know when computer incidents with hardware will occur. But from experience they tend to arise when computers are older and are not maintained effectively. With a computer maintenance service you could make sure your computers are in good condition.
5. Take care of your passwords
In some companies we see incredible behaviors, such as the boss giving the passwords of important programs to any employee, even if he does not have that function. Wouldn’t we leave the keys of our house to just anyone? Well, we must be clear that a password is like a key.
Nor should we use keys and locks that can be easily imitated or forged. That is why it is very important that you protect your computers and backups with secure passwords that are difficult to guess.
6. Keep your information organized and structured
Disorder in the management of company data is often synonymous with lack of security. Is your data replicated on many different computers? You may not lose the data, but when you want to locate it, you will waste a lot of time trying to find out where you left it.
It is just as bad to lose information due to lack of backups as it is to lose your company’s information if you can’t locate it. Make sure that your business data is always reachable and well organized.
In Gadae Netweb we are an IT company that helps you to protect your data. With our cloud backup service you can have your company’s data safe. Contact us for more information.