It is surprising how many companies out there do not work securely and do not use any of these ways of backing up their data or files.. It is enough that a computer problem arises for sensitive files (customer data, work in progress, legal information, etc.) to be deleted, damaged or unusable due to different causes, with all the damage that this type of incident generates for the parties.
A solution to this to work safely is to perform online backups.
“These virtual disks allow you to restore the original archive and store all of your company’s important documentation to combat data loss in the event of a problem.”
How to make a backup? If you want to know how to make the best backups online, we give you three possible ways to make them so that you can implement them in your company. You will need 2 things: a software to make the copies and a place to store them.
Five ways to make backups
There are several ways to store files or data securely. The challenge is to find one that really suits you. the features your business needs and is as secure as possible. We are going to talk about 5 different methods that exist to make a backup that will help you to recover your files.
1. Windows backups
If the volume of work is small, it may be enough for you to schedule Windows backups to automatically save files to a pen-drive, CD/DVD or external hard drive. But there are several disadvantages why a company should not use this method: one of them is the risk of damage to the device and another is the limited storage space. Also a disadvantage is the fact that it will be outsourced to only one physical device; every employee should have one on his or her computer.
2. Free backup software.
There are many free backup programs to install on your PC, Mac or Linux that will allow you to have automatic copies of your files, in the cloud and on external devices. The main disadvantage is sometimes the lack of preparation of some cloud services for the encryption of stored data.
3. Enterprise backup
One of the most convenient and secure options is to have a customized online backup for companies that is stored in the cloud. The information is automatically saved every day and is encrypted to comply with the Organic Law on Data Protectionwhich is not the case with services of foreign companies such as Dropbox or Google Drive.
Users can access backups conveniently with your own user information and password, and if a problem arises, files or data can be restored or recovered quickly and without risk of data loss. If more space is needed, more can be hired.
4. Manually, with an external hard disk
Another option is for users to make a daily backup copy of the work they have done on an external hard disk. These are small devices, costing no more than 50-60 €, and on which you can save a large number of files. There are those that offer you a space of 500 GB, 1 Terabyte and higher amounts.
The only drawback is that it depends on the human factor. The user has to be recording daily, or every hour, to make sure that his data is saved and you will be able to retrieve it tomorrow. Another drawback is that physical devices are easier to damage than cloud programs. However, it is a valid method if you don’t want to spend too much.
5. Using your own software and data center
For companies with higher investment volume, it can be interesting to have their own data center and maintain their own servers. By distributing the backups at different points, through a network of computers and devices, the information would be stored on the servers, and in the event that a computer crashed and the work was lost, the data could be easily recovered.
This is the only existing alternative to outsourcing the data backup service. However, it has its drawbacks. The first and most obvious is the direct cost (not only hardware, but also personnel, installation, electricity costs, etc.). Another major problem derived from creating your own backup system is that you need to devote a great deal of time to its maintenance and you must take care of replacing the hardware when it breaks down.